Executive Assistant

The Details

Oklahoma Public School Resource Center

Oklahoma City, OK
Posted on:
June 8, 2021
Job Type:
Full Time

Job Description

FLSA Status: Non-Exempt

Reports to: Executive Director

Work Schedule: Full-time

Approved by:  Executive Director

Approved: May 2021

About the Oklahoma Public School Resource Center (OPSRC)

The OPSRC is a nonprofit dedicated to improving all public schools throughout Oklahoma. To relieve the administrative burden on public schools, OPSRC provides technical services in the following areas: finance, technology, legal, teaching & learning and communications. Additionally, OPSRC works to foster collaboration in the public education community by advocating for policies and reform strategies that help strengthen public schools in Oklahoma. Membership in OPSRC is open to all Oklahoma public schools, including rural districts and charter schools, educational cooperatives and educationally related entities and businesses.

Job Description

The executive assistant is responsible for providing comprehensive support to the executive director, deputy director and the board of directors. In addition, the position will work closely with the director of learning & product services and the director of communications.  

Primary Job Responsibilities

  • Manage the executive director's calendar, email inbox and schedule meetings as necessary. Work with the deputy director regarding calendar management as needed.
  • Manage information flow including screening executive director's phone calls and the distribution of correspondence in a timely and accurate manner.
  • Make travel and accommodation arrangements as needed.
  • Take minutes in meetings including OPCSA, RSAC, OPSRC board meetings and others as necessary.
  • Assist the operations coordinator in the management of the organizational shared calendar and assist outside organizations with scheduling rooms and space.
  • Provide support to the product development team and communication director in marketing products and services to member schools.
  • Assist in special projects or events in support of the team and staff as needed.

Key Abilities and Requirements

  • Prior work experience as an executive assistant, personal assistant or similar role is preferred.
  • Associate's or Bachelor’s degree in business or related field preferred.
  • Ability to use current versions of word processing, spreadsheet, presentation and publishing software applications (Microsoft Office and G-Suite applications).
  • Outstanding organizational and time management skills.
  • Excellent verbal and written communications skills.
  • Discretion and confidentiality are critical in this position.
  • Experience with website content editing.
  • Light travel may occasionally be required--across Oklahoma for meetings or nationally for conferences. ​A valid driver’s license and auto insurance are required.

Key Abilities and Attributes

  • Demonstrate capacity for exemplifying the values expected within the organization and for promoting OPSRC's mission.
  • Confidentiality is paramount especially in relation to payroll work.
  • Ability to work in a fast-paced environment.
  • Must be able to identify actions necessary to complete tasks and obtain results. Some analytical ability is required to gather and summarize data for reports, find solutions for various administrative problems and prioritize work.
  • Work requires an extensive knowledge of office functions and an excellent command of the English language.
  • Must be detail oriented, extremely organized and have a high level of interpersonal skills to handle sensitive and confidential information.  
  • Passionate about public education: OPSRC is dedicated to identifying solutions to improve public school options for all children in Oklahoma. All employees will operate with a sense of urgency and possibility. Must be able to work collaboratively in a culturally and politically diverse community.

Minimum Qualifications

  • Associate's or Bachelor’s Degree in business or related field preferred.
  • 3+ years of relevant professional experience.
  • Ability to use current versions of word processing, spreadsheet, presentation and publishing software applications including use of Google applications and calendaring.    
  • Light travel may occasionally be required--across Oklahoma for meetings or nationally for conferences.  Must have valid driver’s license and auto insurance.

Salary and Benefits

Salary for this position is competitive and depends on prior experience. In addition, a comprehensive benefits package is included.

Work Environment

The OPSRC main office is located in Oklahoma City at 309 NW 13th Street in a two-story structure with no elevator. Accommodations will be made for meetings on the first floor if needed. Some locations visited during the course of executing job duties may not be wheelchair accessible and some time may be spent participating in outside activities.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel, such as keyboarding and writing. The employee frequently is required to reach with hands and arms and talk and hear. Must have visual acuity to read and draft reports, memos, letters, etc. Specific vision abilities required by this job include vision adequate for the incumbent to perform the responsibilities and functions of the job efficiently. Must be able to walk, climb stairs, kneel, crouch, crawl, and lift arms and hands above shoulder level. Must be able to lift and carry items up to 25 pounds occasionally. Must be able to manually operate and use a computer. Must be able to clearly hear and understand telephone conversations. Must be able to speak and communicate clearly.

The qualifications, physical demands and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

Equal Opportunity Employer

To provide equal employment and advancement opportunities to all individuals, employment decisions at OPSRC will be based on merit, qualifications and abilities. OPSRC does not discriminate in hiring, promotion or any other aspect of your employment on the basis of race, color, religion, gender, age, national origin, physical or mental disability, marital status, sexual orientation or any other characteristic protected by law.