Receptionist/Office Clerk (Elementary School) – (Start January 2022)

The Details

KIPP OKC

Oklahoma City, OK
Posted on:
October 25, 2021
Job Type:
Full Time

Job Description

Front Clerk/Receptionist - Elementary School- January 2022

  • Oklahoma City, OK, USA
  • Full-time
  • Department: School-based Support
  • Start Date: Next year opening

Company Description

KIPP OKC is part of the national KIPP network of tuition-free, open enrollment college-preparatory public charter schools dedicated to preparing scholars from most deserving communities for success in college and life.

Who we are: KIPP OKC College Prep Middle School is a high-performing, college-preparatory public charter school. We educate scholars in grades 4-8.

What we do: We set clearly defined and measurable high expectations for academic achievement, social-emotional skill support, and character development in order to create and reinforce a well-rounded culture of achievement. We know that every scholar is different and we personalize learning based on a scholar’s needs, skills, and interests.

How we do it: Great schools require great teachers and school leaders. We empower our educators to lead school teams, and we invest in training to help them grow as professionals. Our schools provide a safe, structured, and nurturing environment with minimal distractions and more time for both academics and character building, so our scholars love school and maximize their learning.

Why it matters: Great education transforms lives. At KIPP OKC, teachers, scholars, and families are all united around the same goal: college and a choice-filled life. We believe that an excellent college-preparatory education will set scholars up for success in whatever life path they choose. When our scholars graduate from 8th grade, they leave us prepared to enroll at high-performing schools of choice. Additionally, our KIPP OKC alumni complete college at a higher rate above the national average for all scholars, and four times higher than that of scholars from similar economic backgrounds.

Job Description

Front Office and Daily Operations

·         Welcome and direct visitors according to school’s sign-in procedure

·         Address all office communications, including incoming calls, faxes, files, mail, and deliveries

·         Maintain complete and accurate student records in cumulative folders and in the student information system

·         Maintain inventory of front office supplies

·         Store and administer medication to students as prescribed by doctor or physician

·         Attend first aid training and perform first aid as needed

·         Communicate with custodial staff when needed regarding cleaning of the facility

·         Maintain office equipment as needed

·         Schedule meetings and appointments as directed

·         Maintain a neat and organized front office area

·         Maintain a working knowledge of school databases and Microsoft Office

Student Attendance

·         Distribute tardy slips as needed to students at the beginning of the school day

·         Make morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up

·         Coordinate daily attendance taking, check records, and turn in weekly attendance sheets to Operations Manager for review

·         Coordinate parent requests for student early dismissal according to school’s dismissal process

Enrollment

·         Manage all incoming applications and enrollment paperwork for new and returning students

·         Assist in student recruitment activities, preparing for the enrollment lottery, and coordinating orientation meetings for new students

Communications

·         Help distribute weekly newsletters and growth reports and other items such as report card

·         Prepare and send out robocalls/text messages to families as directed

Miscellaneous support

·         Manage the student store and assist with any school fundraisers

·         Help plan and host on-campus and off-campus school events, including student field trips

·         Assist team as needed to build a safe, joyful learning environment

General

·         Maintain confidentiality of all student and staff information

·         Exemplify high standards of ethical conduct according to district policy

·         Represent the school in a positive and professional manner

·         Maintain a sincere and friendly attitude towards visitors and patrons

·         Follow through on and tasks given

·         Perform other duties as assigned

Qualifications

·         High school diploma required

·         Minimum 2 years of work experience, 3 or more years strongly preferred

·         Experience working in a school or non-profit preferred

·         Ability to self-direct, prioritize and multi-task among competing goals

·         Comfort with working in a fast-paced, entrepreneurial environment

·         Demonstrated ability to work well with others and build relationships across teams

·         Excellent written and verbal communication skills with keen attention to detail

·         Unquestioned integrity and commitment to KIPP OKC’s mission and values

Additional Information

All your information will be kept confidential according to EEO guidelines.