One of my colleagues recently brought to my attention what appears to be a common practice at more than a handful of school districts: allowing the minute clerk to go home when the board enters into executive session at a board meeting. Although minutes are required to be taken in executive session, the task can be performed by any person lawfully in executive session, so the minute clerk’s presence is therefore not mandated (that topic is covered by an Attorney General Opinion from 1997).
Relieving the clerk of his/her official duties is usually either done as a kindness, so that the clerk isn’t stuck waiting for a long executive session to end, or to avoid a potential overtime situation. No matter how benevolent or practical the reason may be, it has the potential to be problematic if no one finishes the minute-taking at that meeting when the board returns to open session or if someone does the job who isn’t legally authorized to act in such a capacity.
You've done it: you've made it to the second half of the school year! When you think back on all your district's events and causes for celebration thus far, ask yourself: do you consistently inform your stakeholders about the great things going on in your schools, or is all the positive news kept within the school building's walls? If the latter, now might be a good time to re-evaluate your district's communication strategy.
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We received the first round of State Aid allocations in July.