One of my colleagues recently brought to my attention what appears to be a common practice at more than a handful of school districts: allowing the minute clerk to go home when the board enters into executive session at a board meeting. Although minutes are required to be taken in executive session, the task can be performed by any person lawfully in executive session, so the minute clerk’s presence is therefore not mandated (that topic is covered by an Attorney General Opinion from 1997).
Relieving the clerk of his/her official duties is usually either done as a kindness, so that the clerk isn’t stuck waiting for a long executive session to end, or to avoid a potential overtime situation. No matter how benevolent or practical the reason may be, it has the potential to be problematic if no one finishes the minute-taking at that meeting when the board returns to open session or if someone does the job who isn’t legally authorized to act in such a capacity.
When we released the June finance report last week, we included a positive set of numbers and facts in it. We see continued recovery in the revenue streams for education, and it does look like we may actually get out of this year without a revenue inconvenience.
This week, the Tulsa World revealed that the Oklahoma Workers Compensation Commission met secretly with an information technology vendor and held at least four executive sessions to discuss budgetary and general personnel matters.
As we begin the new financial year, it is important to remember a few critical posting requirements for financial transparency and policy items.